The return to workplaces will require increasingly precise and efficient organization of processes and use of space to ensure compliance with regulations, the welfare and health of workers, and ensure work efficiency.
In all likelihood, September 2021 will lead to a gradual return to work at the company, even for those businesses that have chosen to extend agile work criteria.
Although in many realities this will happen gradually, it is an objective fact that managing the interaction between spaces, times and people, will be the real challenge.
Indeed, in the new normal, it will be necessary for companies to establish a policy and contract that manages smartworking rules. This is already also leading to the emergence of new contractual arrangements and new working arrangements in which collaborations will increasingly take place in a mixed mode, alternating smart working and office presence. With the return to work, and most likely starting in 2022, companies will each define and consolidate their own modes, both in terms of days in the office or from home, and in the use of office/office space.
The new procedures will have to take into consideration both logistical issues and those related to the welfare of their resources, in terms of health safety, but also in terms of organization and flexibility of working arrangements.
Organizing spaces in the return to work
The regulations needed to contain the Covid-19 pandemic undoubtedly introduce some organizational complexities. It only takes a reading, even a quick one, at the official page created by the Ministry of Health to realize this.
Some regulations, such as measuring temperature at the entrance, sanitizing hands, and using personal protective equipment, have now become part of everyday life, but the obligations companies face do not stop there.
In fact, in addition to the periodic sanitization of premises, the recommendations favor quota entries, both in the company and with regard to the use of common spaces.
A new reality, fragmented and organized
In order to cope with current regulations, but also to ensure a good level of well-being for people within the company, many companies are organizing to allow the mixed mode, in which people split their time between smart working and office presence.
This makes it possible both to reduce the risk of assemblages and to organize schedules so that employees can safely return, and to have adequate areas to work and collaborate, such as fully equipped meeting rooms, desks, and common areas.
This, however, raises a problem: traditional entry and exit management tools do not take into account the flexibility required by this type of solution. In other words, in most cases it is not possible to manage staff with a simple shift-based entry system. This is because, for example, some people may be engaged on multiple projects and need to work in attendance with different teams. Or, for example, accounting and administration may have specific needs during periods of tax deadlines.
Freedom and organization
To reconcile logistical needs with those related to personnel organization, one of the simplest and most straightforward solutions is to rely on resource management software to organize and manage the use of company resources and adapt them to existing or future business processes.
These platforms in many cases go beyond just booking individual spaces, for example, meeting rooms. Far Booking makes it easy to manage any type of work space and corporate resource, from common spaces to individual desks to resources such as demo kits and cars.
It is a cross-platform solution, meaning it can be used on different devices, providing users with the ability to make reservations and confirmations quickly and easily, and administrators with dashboards for monitoring and optimizing occupancies and flows.
In addition to the resource management aspects, again the factor related to the efficiency of a solution and its ease of use should not be underestimated. Here, too, Far Booking provides a solution that enables the improvement of efficiency without impacting business procedures. In fact, especially for companies with a sizable facility, it can also be used to detect actual attendance and automatically check-in, through the mobile application that connects to corporate Wi-Fi.
Also through the App, users can book desks, meeting rooms and resources at any time and on the go. Built-in monitoring and reporting functions will also be useful for HR and Facility to define attendance and resource use in a timely manner.
The advantages of resource management software
We have already mentioned the complexities introduced by current regulations for pandemic containment. Complexities that, in addition to organizational issues, can also have major economic repercussions, especially with regard to the management of logistical and space-use aspects.
For example, through the Far Booking management system it is possible to monitor the actual use of spaces, but also which people have been in the office and the time spent. The data collected in this way can be used to keep track of return processes, ensuring more active monitoring of the healthiness of environments and, consequently, of people's health. Health that also comes from the peace of mind of being able to book a resource in advance and knowing that they can use it with total peace of mind.
For companies that have chosen a more definitive approach to agile working, the use of resource management software can help in redefining the space and equipment needed, with a view to possible resource optimization.
For example, through an analysis of the space occupied, it is possible to understand whether it is appropriate to consider a move to a smaller location, but also a possible review of telephone, electrical and so on utilities, aimed at reducing waste.
Far Booking has specific features for managing resources as well as space, thanks to which this analysis can be extended. If the company has a fleet of vehicles, it is possible to understand, for example, which ones are used and how much, in order to evaluate possible more flexible solutions such as rental.
In short, a resource management software makes it possible to provide all the organizational power and flexibility needed in view of the return to corporate life, but also for all companies that want to optimize and improve the organizational and logistical aspects of common work activities.